Cancellation and Refund Policies

Dropping course(s):
If a student elects to drop one or more courses during the add/drop period, 100% of the tuition for the dropped course(s) will be refunded. Students cannot drop courses after the add/drop period. However, a student may withdraw from specific courses with a grade of “W.” The cancellation and refund policy will be applied.

Online Education Cancellation and Refund Policy

If a student elects to drop one or more courses or withdraw from the university, the following refund schedule will be used to determine any outstanding financial obligation for which the student may be responsible:

Last Day of Attendance Notice Tuition refund amount*
Up to the last day of add/drop period 100% of the tuition
After the add/drop & through 25% of the session 75% of the tuition
Through 50% of the session 50% of the tuition
Through 75% of the session 25% of the tuition
After 75% of the session No refund will be issued

* Excludes all fees

To initiate the withdrawal process, the student must submit an Institutional Withdrawal Form Virginia International University.  Students may download the form from our website or obtain a hard copy from the Registrar’s Office or the Office of International Student Services.

To initiate the refund process, the student must submit a Refund Request Form. The form must be submitted to Virginia International University within 12 months of the last day the student attended a class. Students may download the form from our website or obtain a hard copy from the Accounting Office.

The official withdrawal date, for the purpose of a refund calculation, will be the last date on which the student was recorded present for a class. If no payment was made, or if the student was participating in a payment plan and the payments are insufficient to cover the student’s obligation according to the schedule above, then the university will send the student a bill for the difference. If the student’s financial obligation is not fulfilled, VIU is authorized to do the following until the monies owed are paid: 

a)  Withhold the release of the student’s academic records or any information based upon the records.
b)  Withhold the issue of the student’s transcripts.
c)  If the student’s account remains delinquent, VIU reserves the right to terminate enrollment.  Late tuition payments are subject to financial penalties.